There are millions of them all over the internet. A simple Google search will give you an endless list. But choosing one can be quite the headache.

We’re talking about PDF editors.

But before we get to what a PDF editor is, let’s first understand what a PDF is.

PDF files unveiled

PDF is an acronym for “Portable Document Format.” This is a reliable and secure file sharing format that is independent of software and hardware, which means PDF files can be accessed on any device that has a PDF reader installed. The beauty of this format is that no matter what device or software you use to view a PDF document, it will look exactly the same across all platforms.

One advantage of PDFs for business is that documents can be password-protected, preventing unauthorized access. Another advantage is that you can compress PDFs, making it easy to share and store PDF files.

Perhaps the biggest advantage of PDFs is that they can be signed electronically. This saves you the time, effort, and resources you would otherwise spend printing out a document, signing it, and scanning it before sending it back.

Although this format was invented by Adobe (way back in the 90s), it has become an open standard. Hence, the millions of PDF editors that have flooded the market. But do they really work?

The truth about PDF editors

Because PDFs are independent of software and hardware, generally you can’t use average office software or photo editors to edit PDF files. That’s why you need to get a dedicated (and reliable) PDF editor — like JotForm’s — especially in this day and age where PDFs have become one of the most popular file formats in business.

It’s understandable if you doubt that PDF editors actually work. But a lot has changed since PDFs first came into the picture. Today, many PDF editors are reliable and easy to use. You don’t even have to know the format of the source file.

The extent to which a PDF editor allows you to work on a document is determined by a few factors. The first is the quality of the PDF editor. The second is whether you go the paid or free route.

Like most things in life, you get what you pay for. With PDF editors, free means many limitations (like having to live with a watermark on your edited document). With paid options, you get the ability to dig deep into your PDF file and alter any element you wish — without compromising the quality of the document.

If you’re still wondering whether you need a PDF editor, the short answer is yes. Every business needs tools that make work easier. Here are three reasons to invest in a PDF editor for your business.

1. Formatting is preserved

One of the biggest problems with sharing files across platforms is that the formatting changes when a document is opened using a different device or program. The problem is further compounded when you convert a PDF file into a Word document. A PDF editor will ensure that the original formatting is unchanged. This means that businesses can maintain their branding and standards.

Even if you don’t know how to edit a PDF, don’t worry. With a PDF editor, it’s almost as easy as editing a Word document.

2. Create your own PDF

If you need to create a stunning report with information from a survey or other source, JotForm’s PDF Editor is an invaluable tool. Creating a PDF from scratch has never been easier. If you want to combine text, graphics, spreadsheets, and even media files into one beautiful document, then creating your own PDF is the way to go.

3. Safe and secure

PDF editors offer one major advantage that other platforms don’t — security. With functions like user permissions, encryption, and passwords to prevent tampering and unsanctioned sharing, PDFs ensure the safety of sensitive information.

4. Digital signatures

One thing that can’t be eliminated in any organization is the need for signatures. With a PDF editor, there’s no need to physically go to an individual to get a signature. You can simply ask them to input their digital signature into your PDFs. JotForm’s PDF Editor comes with this feature, which can help streamline your signature acquisition process.

PDF editors do work for your business

There you have it. PDF editors aren’t just gimmicks. They are tools that no business can do without. As long as you create, edit, and share documents in your organization, you will need a PDF editor. So go ahead and get one.

About the author

Mark Coleman

Mark Coleman is the editor at MarkupTrend. He is also a technical writer and digital marketing expert. He handles all marketing, advertisement related activities at MarkupTrend along with his team.

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